Executive Assistant

Salem, OR 97392

Posted: 12/27/2018 Industry: Clerical Job Number: 12271803 Pay Rate: $20/hr-$25+/hr DOE

At Quantum Recruiters we focus intently on providing quality employees to leading employers throughout the Pacific Northwest.  We are proud to partner with Wildwood | Mahonia to fill the Executive Assistant role in their Salem office.

Wildwood | Mahonia is a small family of companies with solid assets: residential, commercial, industrial and agricultural properties including developed and undeveloped holdings.  Our client has a passion for quality, innovation and stewardship.  Their commitment to sustainability began over 30 years ago.

Wildwood | Mahonia’s diverse range of activities include:

  • Urban: Land-use planning, property development and management
  • Rural: Vineyard, wine, plant nursery, bio fuels and watershed restoration
  • Community: Support for environmental, education and children’s issues

As the Executive Assistant you will provide administrative support, reception and office management for the Wildwood | Mahonia office and staff.  In this role you will also provide property management assistance to a variety of commercial and residential properties.  This position has varying degrees of responsibilities, as well as opportunities, and is an essential part of the team.

Essential Duties & Responsibilities

  • Providing support for the team: coordinating executive staff efforts, calendaring, note taking, scheduling, composing correspondence/newsletters, special projects, research, managing office supplies and equipment, coordinating IT support including websites and social media pages
  • Data entry for tracking of wine inventory and nursery product availability in MS Excel
  • Preparing and documenting wine and/or plant donations; scheduling pickups and deliveries
  • Marketing support for wine and nursery operations and community involvement
  • Marketing properties, advertising vacancies and promoting properties through outreach efforts
  • Promoting positive tenant relations while serving as the primary point of contact for tenants and liaison between tenants & management: responding to phone calls, emails, maintenance requests, etc.
  • Receiving and tracking rent receipts
  • Provide assistance with the leasing process: showings, applications, screening, creation of documents, inspections, etc.
  • Answering and directing incoming calls
  • Greeting and assisting office visitors

 Qualifications & Experience

  • Bachelor’s degree preferred or an equivalent combination of experience and education
  • Minimum of three five years of experience in a professional office environment
  • Passion for and/or an interest in environment, community and sustainability
  • A high degree of integrity and confidentiality
  • Discretion, diplomacy and excellent judgment skills
  • Excellent interpersonal skills, both written and verbal, with a love for connecting with people
  • Advanced proficiency in MS Office products: Word, Excel and Outlook
  • Familiarity with desktop publishing and social media platforms
  • Prior experience with or an interest in property management preferred
  • Ability to multitask and positively handle shifting priorities simultaneously

For immediate consideration, please submit resume. (no phone calls please)  All inquiries kept strictly confidential.

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