Are you a multitasking superstar with a knack for office management and finance administration? Quantum Recruiters is currently recruiting to fill a Sales & Operations Coordinator role. In this role, you'll provide invaluable administrative support to our client’s cross-functional teams spanning finance, sales, and warehouse operations.

The ideal candidate will be highly organized, with a people-oriented approach and a background in accounts administration and experience using inventory management systems. You'll play a pivotal role in managing day-to-day administrative tasks while overseeing inventory management systems and sales processes. Additionally, you'll have the opportunity to supervise and support a small warehouse distribution team, ensuring smooth operations, accurate cycle counts, and system maintenance.

If you're someone who thrives in a fast-paced environment, loves working with diverse teams, an Excel whiz and enjoys leveraging your administrative prowess to drive success, then this is the perfect opportunity for you!

Our client offers a comprehensive benefits package, 100% paid for employee and family, 11 paid holidays, 4 weeks PTO and 401k match. This is a direct hire opportunity in Eugene, OR.

Duties

Compliance:

• Manage state business and motor vehicle dealer licenses and maintain renewals.
• Retention and maintenance of all necessary documents for dealership functions.
• Sign local MCO’s.
• Point of contact for any licensing queries.
• Send VIN correction letters.

Sales Support:

• Assist the sales team with order processing, including order entry, invoicing, and tracking shipments.
• Collaborate with sales representatives to ensure timely delivery of products and resolve any delivery-related issues.
• Generate reports on sales performance, inventory levels, and customer trends to support sales strategies.
• Maintain a clean database of vehicles within Unleashed and HubSpot, including tracking of demonstration/loan vehicles.
• Production of sales reports including parts statements, commission, vehicle sales, regulatory, and financial reports as needed.
• Process sales deals through the funding stage and incentive rewards (rebates, etc.).
• Process credit holdbacks.
• Process customer finance applications.

Admin Support:

• Provide administrative support to the finance department, including processing invoices, expense reports, and purchase orders.
• Assist in reconciling financial records, identifying discrepancies, and resolving billing issues.
• Liaise with vendors and suppliers to ensure accurate billing and payment processing.
• Maintenance of product library in Unleashed.
• Maintenance of fixed asset register.
• Point of contact to local premises and equipment leases.
• Assist filing and paying state tax returns.
• Banking of customer checks and sending manual checks.
• Procurement of office and warehouse consumables.

Requirements

• 2 years of proven experience in office management, accounts administration or a similar multifaceted role is essential.
• Requires strong attention to detail.
• Familiarity with inventory management and proficiency in Microsoft Office Suite
• Knowledge of sales processes.
• Experience in a dealership environment would be a huge bonus.
• Strong analytical and problem-solving skills, with attention to detail.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments.
• Ability to prioritize tasks and manage time efficiently in a fast-paced environment.

Quantum Recruiters is committed to Affirmative Action and values diversity in its workforce.