Job Title: Controller 
Location:  Springfield, OR 
Reports To: CFO  
Employment Type: Full-Time 

Position Overview: 

We are seeking an experienced and detail-oriented Controller to oversee and manage a broad range of accounting, payroll, insurance, tax, and financial reporting functions. This role is critical to ensure accurate financial operations, compliance with regulatory requirements, and timely reporting across multiple timber and real estate properties. 

The ideal candidate will bring strong technical accounting knowledge, experience with Yardi, Paragon, or similar financial systems, and the ability to thrive in a dynamic environment involving timber management, payroll, and tax compliance. 

Key Responsibilities: 

Accounts Payable (A/P) 

• Review vendor invoices and credit card reconciliations. 

• Post payables and prepare check-run summaries. 

• Monitor daily payment files (PP) from Yardi and manage Bill Pay exceptions. 

• Review outstanding check files and coordinate voids with bank. 

Payroll & Employee Benefits 

• Prepare, review, and process payroll for employees. 

• Post payroll journal entries and prepare transfer requests. 

• Submit Oregon Paid Leave invoices and update payment statuses online. 

• Compile and report monthly gross income wages for intercompany and CIP allocations. 

• Administer employee insurance enrollments and terminations. 

• Reconcile payroll bank accounts and assist with SAIF audits. 

• Manage COBRA communications, Department of Labor reporting, and OR Paid Leave Equivalent Plan compliance. 

Insurance Management 

• Allocate annual property and liability insurance premiums. 

• Notify brokers of changes to the Insured List. 

• Prepare year-end audit support for insurance reviews. 

Financial Reporting & Budgeting 

• Review accounts receivable and intercompany settlements. 

• Review timber financials, budgets, and monthly cutting payments. 

• Evaluate year-end financials for property and timber holdings, including tax workbook reviews. 

• Assist in preparing the annual operating budgets. 

Tax Compliance 

• Allocate and record quarterly CAT tax estimates and other tax liabilities. 

• Track and report various state and local taxes, including property, PTE-E, OR CAT, B&O, and harvest taxes. 

• Prepare quarterly PTE-E estimates and support CAT year-end tax filings. 

• File state-level tax returns and monitor tax payment schedules. 

Additional Duties 

• Maintain and update the CAM (Common Area Maintenance) Abstract. 

• Act as liaison for year-end timber audits. 

• Review and manage driver mileage reimbursement schedules and billing. 

• Monitor daily cash reporting and support treasury functions. 

Qualifications: 

• Bachelor’s degree in accounting, finance, or related field required; CPA preferred. 

• Minimum 5–7 years of accounting experience, including payroll and insurance administration. 

• Experience in property management or timber/land management industries is highly desirable. 

• Proficiency in Yardi and Microsoft Excel. 

• Strong understanding of GAAP, tax compliance, and payroll regulations. 

• Excellent attention to detail, organizational skills, and ability to meet deadlines.