Accounting Specialist

At Quantum Recruiters we focus intently on providing talent to leading employers throughout the Pacific Northwest.  We have an immediate opening for an Accounting Specialist to join our client’s team in Springfield, OR. 

Position Overview: The Accounting Specialist will play an essential role in our finance and accounting operations. A detailed oriented professional, the accounting specialist will have a strong background in various accounting functions, with a particular emphasis on payroll management. You will be responsible for a range of tasks including payroll, purchasing, financial reporting, and other various accounting duties.

Responsibilities

• Manage and process payroll for employees, ensuring accurate calculations, deductions, and timely distribution of payments.
• Maintain employee payroll records, including tax withholdings, benefits, and other relevant information.
• Stay up-to-date with tax regulations and employment laws to ensure compliance in payroll processing.
• Organize and maintain a systematic filing system for contracts and agreements, ensuring easy retrieval and documentation accuracy.
• Collaborate with relevant departments to gather and file contracts in a timely manner.
• Coordinate rent collection from tenants, ensuring timely invoicing and follow-up on outstanding payments.
• Maintain accurate records of rental payments received and address any payment discrepancies.
• Prepare and issue manual checks for special payments, reimbursements, or exceptional circumstances as needed.
• Process and file 1099 forms accurately and in compliance with regulatory requirements.
• Maintain records of 1099 vendors and payments.
• Compile and send cash ledgers to the bookkeeping team to facilitate accurate financial record-keeping.
• Generate and compile financial reports, summaries, and analyses as required by management.
• Contribute to the preparation of financial statements and reports for internal and external stakeholders.
• Assist in tracking and recording company purchases, ensuring proper expense categorization and documentation.
• Manage the receipt verification process, reconciling receipts with expenditures and maintaining accurate records.
• Monitor and reconcile credit card transactions, ensuring accuracy and compliance with company policies.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field (or equivalent experience) preferred.
• Proven experience as an Accounting Specialist or similar role.
• Strong understanding of payroll processing, taxation, and employment regulations.
• Proficiency in accounting software and Microsoft Excel.
• Excellent organizational skills with a keen eye for detail.
• Strong analytical and problem-solving abilities.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team environment.
• Knowledge of financial regulations and compliance standards.

Please submit your resume to be considered for this direct hire opportunity.  All inquiries kept strictly confidential.