GENERAL POSITION SUMMARY: This position performs various accounting tasks within the Finance Department that require accuracy and attention to detail. This position is responsible for accounts payable, accounts receivable, cash receipts, various reconciliations, and other accounting tasks as assigned. This position will be the initial contact for City Hall.
ESSENTIAL FUNCTIONS:
Operations
Set up new vendors and maintain vendor records
Research and resolve any outstanding balances on accounts payable accounts, including communications with vendors and departments
Process accounts payable and receivables weekly and/or monthly, based on City policies Cash receipts posting, bank deposits, and various reconciliations Performs reconciliations and makes original or correcting entries to specific accounts, prepares supporting documents, proofs, and schedules
Review of account coding Assist with year end closing processes and the audit process
Perform and assist in several operation functions including accounts payable, accounts receivable, transaction auditing, purchasing, reconciliations, general ledger entries, etc
Prepare and maintain accurate reports and spreadsheets
Maintain internal control in relation to primary duties of position Customer Service
Provide reception coverage at city hall, as needed. This includes answering & transferring incoming phone calls, answering citizen questions, accepting citizen forms and applications, and receiving payments.
Provides customer services to operating departments, answer questions and inquiries related to primary tasks of this position.
KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of:
Bookkeeping best practices
Internal controls concepts
Techniques to locate errors in accounting records
Accounts payable and receivables practices Skills Strong analytical skills and ability to interpret information
A customer service attitude Intermediate level skills in computer spreadsheets, word processing and data entry
Accurate typing skills Ability to organize work with an attention to details Ability to:
Analyze data from varied sources
Communicate clearly both orally and in writing
Establish and maintain effective working relationships with co workers, management, external customers, and the general public