Administrative Specialist

Eugene, OR 97401

Posted: 11/14/2022 Industry: City of Eugene Job Number: 11142201 Pay Rate: $25/HR

Job Description

At Quantum Recruiters we focus intently on providing talent to leading employers throughout the Pacific Northwest.  We are proud to partner with the City of Eugene to fill an Administrative Specialist role in the Facilities department.

This is a full time, contract role lasting approximately 6 months

POSITION INFORMATION

The Facility Management Division is looking for an Administrative Specialist who will be performing a variety of administrative support duties including customer service, data processing, accounts payable and data entry.

DUTIES TO BE PERFORMED

  • Processes accounts payable for the Facilities Division
  • Enters information into financial systems (PeopleSoft)
  • Monitors and tracks financial processes and payments
  • Processes purchase orders and requisitions
  • Assigns appropriate account codes to transactions
  • Communicates with division management and vendors as needed
  • Processes digital Purchase Card Receipts for the Facilities Division
  • Responds to public and departmental requests for information regarding invoices and payments
  • Provides customer service including, reception duties, answering telephone, and assisting walk-in customers

QUALIFICATIONS

Knowledge of:

  • Standard bookkeeping practices, including accounts payable and financial record keeping processes
  • Data processing, spreadsheet programs or other application software
  • Principles and practices of customer service and general office operations

To be considered please submit your resume for review. All inquiries kept strictly confidential.

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