Payroll Professional

Springfield, OR 97477

Posted: 08/19/2020 Industry: Accounting Job Number: 8192001 Pay Rate: Commensurate with Experience

Job Description

At Quantum Recruiters we focus intently on providing talent to leading employers throughout the Pacific Northwest.  We are proud to partner with a family owned Springfield manufacturing business that prides itself on being one of North America’s leading producers in the wood products industry to fill the Payroll Professional role.  Our clients offers incredible benefits package along with opportunities for personal and professional growth.


Functions as team leader for the payroll team.  Performs full cycle payroll processing activities, including balancing and processing payroll, inspecting and balancing automated payroll output such as deduction registers and standard reports and the processing of involuntary deductions such as levies, garnishments, bankruptcies and child support. Serves as a contact for all team members and vendors with regard to payroll processes, questions, and concerns. Develops training processes and facilitates training for team members for all payroll processes.

Key Responsibilities

  • Team leader for all payroll processes
  • Monitors payroll team performance and behavior
  • Directly involved in hire process of payroll team members
  • Monitors department processes for completion
  • Develop, test and implement scripts for all processes payroll related
  • Develop, facilitate and implement training for all team members
  • Cross-train payroll team members in processes and procedures
  • Research, develop and implement process improvements for efficiency and accuracy
  • Processes payroll for facilities in the absence of site payroll team member
  • Audit payroll sign off for accuracy from facilities payroll submission
  • Direct liaison between payroll and tax department
  • Kronos WFR timecard reconciliation and processing
  • Process
  • Weekly payroll and interim payroll checks
  • Terminations and transferred employees
  • Vendor payments, garnishments, one-time overrides and adjustments
  • Tax deposits related to payroll
  • Quarterly gain share payouts
  • Tuition and education reimbursements
  • Stop payments and/or direct deposit reversals
  • Verifications of employment
  • Prepare and process federal, state and local taxes and reports quarterly
  • Conduct internal and external audits related to payroll function
  • Prorate holiday pay for part-time team members
  • Provide world class customer service to internal and external customers
  • Distribution of live checks
  • Participate in W2 compilation, processing, and distribution
  • Facilitate annual vacation payouts
  • Participate in annual employee giving campaign
  • Other duties as assigned
  • Cross train on other duties and assignments
  • Models company core values


  • Associate degree and 5+ years of experience or equivalent payroll experience
  • Excellent keyboard skills and 10-key by touch
  • Ability to work efficiently with a great deal of speed and accuracy
  • Proficient in Microsoft Office
  • Maintain the highest ethical standards in dealing with confidential information
  • Must be multi-task oriented, meet deadlines, work under pressure and work with frequently changing priorities
  • Excellent verbal, listening, and written communication skills
  • Ability to work in and maintain a highly functional team environment
  • Excellent interpersonal skills
  • Willing to participate in personal growth and leadership opportunities

 Preferred Qualifications

  • 7+ years payroll experience
  • Supervisory experience
  • Kronos Workforce Ready proficiency
  • Multi-state payroll processing experience
  • Manufacturing environment experience
  • Federal and multi-state tax filing

Our client offers an incredible benefits package along with opportunities for advancement.  Please submit resume for immediate consideration.  All inquiries kept strictly confidential.

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