At Quantum Recruiters we focus intently on finding talent for leading employers throughout the Pacific Northwest.  We are seeking a dedicated and experienced Payroll Specialist to join our client’s team based out of Springfield, OR.

This is a direct hire opportunity offering an industry leading compensation package including exceptional benefits!

The ideal candidate for this position will come equipped with a construction background, a firm grasp of job-costed payroll procedures, and hands-on experience in prevailing wage payroll, including preparation of certified payroll reports. To excel in this role, this candidate must be detail-oriented, organized, and thrive in a dynamic, fast-paced environment with weekly payroll processing demands. This role also demands a natural talent for effective collaboration with various departments to ensure seamless execution of payroll operations. If you are seeking to collaborate with a motivated team committed to shaping the future, this position could be a great fit for you.

Qualifications

• Experience: Minimum of 3+ years of payroll administration experience processing weekly job-costed payroll administration experience, preferably in the construction industry and experience processing prevailing wage payroll.
• Education: Bachelor’s or Associate’s degree in Business Administration or related field is a plus.
• Software Skills: Proficiency in payroll software and Microsoft Excel. Experience with ERP software (Viewpoint Vista) is highly preferred.
• Attention to Detail: Strong attention to detail and accuracy in data entry.
• Communication: Excellent written and verbal communication skills.
• Time Management: Ability to meet weekly payroll deadlines and manage multiple tasks efficiently.
• Integrity: Maintain confidentiality and integrity in handling sensitive weekly payroll information.

Key Responsibilities

Payroll Processing:

• Accurately processes weekly payroll for employees, ensuring adherence to prevailing wage laws.
• Calculates overtime, deductions, and other payroll components.
• Processes final paychecks for departing employees in compliance with applicable regulations.
• Distributes electronic paystubs to employees.
• Processes wage increases and bonus payments as instructed by the Management Team(s).

Timecard Management:

• Reviews, approves, and uploads employee timecards submitted via a mobile app into the Company’s ERP system (Vista Viewpoint).
• Ensures accurate job costing by verifying that timecards are correctly allocated to specific projects and tasks.

Tax Compliance and Filings:

• Calculates, withholds, and pays all applicable federal, multi-state, and local payroll taxes.
• Prepares and files quarterly payroll tax returns in compliance with regulatory requirements.
• Prepares and files workers compensation reports.
• Ensures timely submission of tax payments and filings to prevent penalties and interest.
• Generates and distributes annual W-2 forms to employees.

Wage Garnishments and Child Support Notices:

• Handles wage garnishment and child support notices.
• Calculates and withholds the appropriate amounts from employee paychecks.

Benefits Administration:

• Collaborates with HR in the administration of employee benefit programs, working closely to ensure the appropriate benefit deductions are completed (e.g., 401(k), insurance, FSA), and ensures timely payment of employee benefits to third-party providers.

PTO Management:

• Manages the company’s PTO accrual leave program by tracking PTO earned and used.
• Resets PTO accruals at the beginning of the calendar year.

Financial Reconciliation:

• Reconciles payroll-related general ledger accounts.

Compliance:

• Stays up-to-date with federal and state payroll regulations, particularly those related to construction and prevailing wages.
• Ensures all payroll activities comply with legal requirements and internal policies.

Record Keeping:

• Maintains accurate weekly payroll records, employee files, and related documentation.
• Handles employee inquiries regarding payroll matters.

Team Collaboration:

• Collaborates with Accounting and HR teams to resolve payroll discrepancies and ensure smooth weekly payroll operations.

To be considered for this direct hire opportunity, please submit your resume for review.  All inquiries kept strictly confidential.